Document Clear Roles And Permissions For Everyone Who Touches Your Channel

As a channel grows, more people touch it. Editors, thumbnail designers, managers, collaborators, friends who help on set. Without clear roles and permissions, work blurs and everything still flows through you. A simple roles document makes the channel easier to run and easier to scale.

TL;DR

List the main jobs on your channel, decide who owns each one and write down what they can decide alone. Share this one page roles doc with anyone who helps so you are not the bottleneck for every small choice.

List the core jobs your channel needs

Start from tasks, not job titles.

Write down recurring jobs such as ideas, scripting, filming, editing, thumbnails, publishing, analytics and sponsorships.
Include support work like inbox, comments and file organisation.
Group related tasks under simple headings.

This gives you a clear picture of the work, even if one person does most of it today.

Decide one owner for each job

Ownership beats vague shared responsibility.

For each job, choose one person as the owner, even if others help.
Owners are responsible for making sure the job gets done, not for doing every step themselves.
If you work solo, treat future you or a future hire as a placeholder owner where relevant.

One clear owner per job reduces dropped balls.

Define what each owner can decide alone

Permissions are where speed comes from.

For each role, list decisions they can make without asking you, such as editing choices within a style guide or standard replies to certain emails.
List decisions that always need your sign off, such as sponsor selection or format changes.
Write this in everyday language so there is no guesswork.

People can then act with confidence inside their lane.

Write a simple one page roles document

Short beats perfect.

Put roles and owners in a small table: role, owner, key tasks, decisions they can make alone.
Add contact info or preferred channel for each owner.
Store the doc where you keep other core channel systems.

Anyone new should be able to read it in a few minutes and understand the structure.

Share and review roles with your team

Roles work better when everyone sees them.

Walk through the document once with anyone who helps on the channel.
Ask if any responsibilities feel unclear or unrealistic.
Adjust wording where needed, but keep the structure simple.

This meeting often removes hidden friction.

Update roles as the channel changes

Your needs will shift over time.

Revisit the roles doc when you add new formats, tools or people.
Move tasks between roles when bottlenecks appear.
Review permissions if people keep asking for sign off on things you are happy for them to decide.

The document should evolve, not sit frozen.

Practical checklist for roles and permissions

List the main recurring jobs on your channel such as ideas, editing and publishing.

Assign one clear owner to each job, even if others help with specific tasks.

Define which decisions each owner can make alone and which need your sign off.

Write a one page roles document that lists roles, owners, tasks and permissions.

Share the document with anyone who works on the channel and adjust unclear parts.

Review and update roles when you change formats, tools or team members.

When you document clear roles and permissions for everyone who touches your channel, day to day work feels lighter. People know what they own, you know what you can safely delegate and the whole system becomes easier to grow.